The deadlines your EHR doesn't watch.
TherapyTracked catches the compliance deadlines an EHR was never built to track — treatment-plan re-authorizations, prior authorizations, staff license and credential renewals, and payer paneling — and warns you at the intervals you set, 90, 60, and 30 days by default, before each one lapses.
Six things a small practice keeps losing track of.
Each one is a date someone is supposed to remember. TherapyTracked remembers them for you and surfaces them before they cost anything.
Document-expiry alerts
Treatment-plan re-authorizations, prior authorizations, consents, and releases of information all carry an expiration date. TherapyTracked tracks each one as a deadline — with warnings at the intervals you set, 90, 60, and 30 days by default — instead of leaving it in a folder nobody reopens. The item clears itself the moment the renewal is filed.
License & credential tracking
Every clinician's state license and board certification renews on its own cycle. TherapyTracked watches all of them to the day, so a lapse never quietly makes a provider's services unbillable. A credential is entered once, then tracked automatically from renewal to renewal.
Payer paneling & CAQH
Staying on a payer panel means re-attesting your CAQH profile every 120 days, completing periodic re-credentialing, and meeting Medicaid and Medicare revalidation deadlines. This is tracking no EHR does — and dropping off a panel makes a clinician's services unbillable until they are reinstated. TherapyTracked keeps every paneling cycle in view long before it lapses.
Operational checklists
Onboarding a clinician, running a recertification, or working a payer-admin task is the same sequence of steps every time. TherapyTracked turns those into repeatable checklists you assign to staff and audit as they are completed. Nothing depends on one person remembering the order.
Patient records
TherapyTracked holds the essentials a care team needs to coordinate — minimum-necessary by default, not a full clinical chart. It gives visibility into the people a clinician is responsible for, not the whole roster.
Knowledge base
Your practice's policies, procedures, and how-tos live in one place instead of scattered across inboxes and drives. Each article links directly to the checklists that use it, so the guidance is there at the moment someone needs it.
Optional Expenses module. An add-on that tracks practice spending and receipts in the same system — billed separately, off by default.
An alerting layer, not another EHR.
The tools most practices already run — SimplePractice, TherapyNotes, TheraNest, Tebra, Jane — are good at what they were built for: scheduling, notes, and billing. They store your documents and credentials, but they don't warn you before a document or a license expires, and none of them track staff credential renewals or payer paneling. TherapyTracked doesn't replace any of them; it watches the clock they don't.
| Capability | EHR / practice-management tool | TherapyTracked |
|---|---|---|
| Scheduling, clinical notes, billing & claims | Included | Stays in your EHR |
| Stores documents & credentials | Included | Included |
| Warns before a document expires | Not included | Included |
| Tracks staff license & credential renewals | Not included | Included |
| Tracks payer paneling, CAQH & revalidation | Not included | Included |
| PHI-free daily reminder digest | Not included | Included |
One worklist, ranked by what's closest to lapsing.
Every tracked deadline moves through the same traffic-light cadence, so the most urgent work is always on top.
- Green at 90 days — a gentle first notice.
- Amber inside 60 days.
- Red inside 30 days, or overdue.
A PHI-free daily email digest recaps what needs attention — no protected health information ever leaves the app.